How to Build a Dentist Email List for Free

This list is for companies that sell to dental offices: suppliers and labs, software makers, marketers, equipment firms, staffing agencies and billing services. A dentist looking for new patients needs something else.

Each of them keeps a different part of the list. For marketers, the practices with few reviews are often the starting point, and sorting by rating and number of reviews shows how to put them first.

A whole city's dentists take one message. The steps below use Dallas; any city works the same way.

1. 1

   Step 1: Name the count and the city

   Type "Find 200 dentists in Dallas, TX with emails" in the side panel's Chat tab. Naming 200 means no card asks how many first.

2. 2

   Step 2: Let the area search fill in the rest

   A Maps search stops at about 120 businesses, so chat goes on searching around the first results until it has 200 or finds no more. The panel shows each round as "Searching more of the area".

3. 3

   Step 3: Note the cards under the reply

   One offers a related kind of business, such as orthodontists, which chat chooses for each search. Another offers a nearby town, and a third more of the same search.

4. 4

   Step 4: Open the list on the results page

   In History, click View results next to the list. Filtering, removing repeats and downloading all start there.

Every practice's website is read in the same run for emails, extra phone numbers and faxes, as the page on emails from websites explains. A practice that takes requests only through an appointment form shows no address, and its Emails cell stays empty.

The Category column holds each listing's Maps category, and for dentists it often names the specialty: Dentist, Cosmetic dentist, Pediatric dentist, Orthodontist, Endodontist, Periodontist or Oral surgeon.

Ask chat "count by Category" to see which of them a search brought back, then keep yours with a filter. The table pairs each specialty with its filter and with the search that finds more of it.

A general search for dentists brings back the specialists among its results, not every one in the city. For a full list of one specialty, search it by name, or click the related-kind card if chat offers it.

Searches in one conversation combine into one table, so a general search and a specialty search can become a single list. A practice both of them found is kept once.

A practice can appear more than once when its dentists have Maps listings of their own. Each listing is a row, and they can share the practice's phone number and address.

To keep one row per practice, ask chat to "remove repeats by Phone" with the list open. It keeps the first row for each number and leaves rows with no phone alone.

Check what it hid before you download. Two practices that share a number would merge into one, so try "remove repeats by Address" as well and compare the two counts.

Group practices with several offices may use one website for all of them. A run reads each website only once, so every office linking to that site gets the same details from it. That may be the group's main inbox rather than the office's.

The Emails cell holds whatever the practice's website shows: a shared inbox such as frontdesk@ or info@, an address with a person's name, a free email address, or several of these.

When a site shows more than one, the cell keeps them all, separated by a bar in the file. Repeats are removed, and an address written out as "name at domain dot com" is read as an email.

The Faxes column holds the numbers a practice's site labels as fax, kept apart from its phones. That matters if you send referral forms or paperwork by fax.

• Sort by Emails on the results page to bring repeated addresses together.
• Ask "how many rows have Faxes?" to see how many practices list a fax.
• The extension checks that an address has an email's shape, not that the mailbox works, so check the list before a large send.

The same request works for a city in another country: "Find 100 dentists in Leeds, UK with emails", or Toronto, or Brisbane. Chat sends Maps the words and the place as you typed them.

Phone numbers are text in the Excel file, so a number that starts with 0 keeps it. Addresses come in the local format Maps shows.

The rules on emailing practices differ from one country to the next. The note at the end of this page links to them.

Download it from the results page as Excel for a spreadsheet, or CSV for an email or sales tool.

A database you buy may be organized by dentist; a list you build from Maps is organized by listing, which means mostly practices. That difference decides whether you reach a person or an office.

Note: Before the first email goes out, check the rules on emailing practices for where you and they are.